Virtual Assistant Services
Appointment Scheduling
Ensure all client consultations and site visits are booked promptly, preventing missed opportunities. We handle confirmation calls, reminders, and post-appointment check-ins, so you stay organized and on track.
Quoting & Proposal Drafting
Create professional, detailed quotes and proposals that reflect your expertise and build trust with potential clients. We gather the necessary details, draft proposals, saving you time while boosting conversions.
Invoicing & Payment Tracking
Generate and send invoices on your behalf, streamlining your billing process for faster cash flow. We also monitor outstanding balances, follow up on overdue accounts, and maintain precise financial records.
Materials & Supplier Coordination
Source, order, and track materials to keep your projects running smoothly without unexpected delays. We liaise with suppliers, confirm delivery dates, and handle any changes or backorders as needed.
Inventory Management
Maintain an up-to-date record of tools, equipment, and consumables, ensuring you never run out of essential items. We track usage, coordinate reorders, and help reduce waste by monitoring stock levels accurately.
Customer Service
Respond to client questions and inquireis with professionalism, building strong relationships. We manage phone calls, emails, and chat inquiries, providing prompt and personalized support.
Email Inbox Organization
Sort and categorize incoming messages, highlighting urgent tasks and filtering spam to keep your inbox tidy. We ensure important communications never get lost, allowing you to address them efficiently.
Data Entry & Record Management
Input job details, client information, and financial data into your preferred systems for easy access. We maintain organized, accurate records that reduce errors and support smooth decision-making.
Workflow & Process Optimization
Identify inefficiencies in your daily operations and propose strategies to improve productivity. We implement streamlined workflows that help you manage tasks more effectively and scale your business.
Job Scheduling & Dispatch
Assign jobs to team members based on availability and skill set, minimizing downtime and confusion. We update schedules in real time and notify workers of any changes or new assignments.
After-Hours Call Handling
Provide extended customer service coverage by answering calls and messages outside regular business hours. We relay urgent matters immediately and schedule follow-up actions.
Calendar Coordination
Keep all meetings, appointments, and deadlines in sync, so you never double-book or overlook important events. We handle invites, reminders, and time zone adjustments for seamless scheduling.
Bookkeeping & Expense Tracking
Record daily transactions, categorize expenses, and reconcile accounts for clear financial insights. We help you stay on budget, prepare for tax season, and make informed decisions about your spending.
Document & Contract Management
Create, organize, and store important documents, ensuring quick access and secure handling. We track contract deadlines, handle renewals, and keep everything compliant with industry regulations.
Subcontractor Coordination
Communicate with subcontractors, confirm availability, and handle scheduling to keep projects on track. We gather quotes, negotiate terms, and ensure smooth collaboration among all parties involved.